November 20, 2012 - Township Committee Minutes

1

The Township Committee of the Township of Raritan met on November 20, 2012

at the Municipal Building, One Municipal Drive, Flemington, New Jersey

MEETING

Mayor Elbert called the regular meeting to order at 7:15 p.m.

CALLED

ROLL CALL

The following were present: Mayor Oliver Elbert, Deputy Mayor Michael Mangin, Comm. Gary Hazard, Comm. John King and Comm. Thomas Antosiewicz. Also present was Adm. Allan Pietrefesa, Attorney Albert E. Cruz and Committeeman-elect Craig O'Brien.

MEETING

Mayor Elbert advised that the meeting was advertised in accordance with the

ADVERTISED

Open Public Meetings Act in the January 12, 2012 issue of the Hunterdon County Democrat and was posted on the office bulletin board and the Township Website.

PLEDGE OF ALLEGIANCE & MOMENT OF SILENCE

Mayor Elbert asked all to join in the Pledge of Allegiance to our Flag and to remain standing for a Moment of Silence to Remember our Men and Women serving in the Armed Forces and in Particular Those Serving In Troubled Areas Around the World.

PUBLIC

It is the policy of the Township Committee that all public comments on an issue shall

COMMENT

be limited to three minutes per person. Public comment shall be permitted on items of concern regarding the agenda only. In addition, time will be allotted at the end of the meeting for public comment on any issue.

*** Barbara Sachau, 2 Glenway Drive, commented on the special meeting agenda, in particular Item #9 - Privilege of the Floor, where the public is supposed to be able to comment. She said that the door was closed and the public did not know that it could be able to speak. She said that it was published but was omitted.

Attorney Cruz said that it is the practice of the Committee to follow the agenda strictly. If Item #9 was called and the sign had not been removed from the door, it was an oversight. However, Attorney Cruz indicated to Mrs. Sachau that she now had an opportunity, in fact two opportunities; one now and one at the end of the meeting to address the Governing Body with any comments that she may have.

*** Mrs. Sachau said that regarding the first special meeting agenda, she wanted to know what Personnel - 2013 Appointments meant. She also wanted to know why the appointments are being held in closed session. Raritan Township Committee Minutes November 20, 2012

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PUBLIC

Mayor Elbert said the reason why the appointments are held in closed session is that it

COMMENT

gives the Committee a chance to discuss relative merits of different people who are applying to serve on Boards and Committees. Attorney Cruz said that the Committee treats those as personnel matters. Also, some appointments are contractual.

*** Mrs. Sachau asked about the Urbach property farm lease agreement and if one has been prepared.

Adm. Pietrefesa said that the lease agreement will be an item only for discussion.

*** Mrs. Sachau said that the issue that was most important to her. She wanted to know if there was something written about the fact that the lease existed at the time Raritan Township purchased the Urbach property. Does this mean that taxpayers can get more money from another bidder to farm the property.

Attorney Cruz said that the law allows when a municipality purchases property for open space purposes and there is an existing lease, it can continue the lease if it so desires. The municipality made that decision last year to continue the lease for one year when it purchased the property. That lease is now up and the Committee has to make a decision on how it wants to go forward. That is why it is listed on the agenda for discussion.

*** Mrs. Sachau also said that she noticed that $3,600,000 + is being paid to Hunterdon Central High School just from Raritan Township. She wanted to know how many students are being sent to the high school from Raritan Township.

Comm. Antosiewicz said he did not have that figure. Mayor Elbert said that the money paid to the high school is money that Raritan Township collects from the taxpayers. Comm. Antosiewicz said that there is a State Formula and the Township has no control over this. Adm. Pietrefesa said that this money is not part of the Township's budget.

*** Mrs. Sachau said that she opposes payments to the Chamber of Commerce.

She felt that they do not represent the taxpayers. She also noticed a bill for gun cleaning to Sportman's Rondeveous.

Mayor Elbert said that this is a routine service for gun cleaning.

PUBLIC

*** Mrs. Sachau said that she received a packet on Radon Action Partnership Raritan Township Committee Minutes November 20, 2012 3

SESSION

offered by the State of New Jersey. She also was in possession of an

(Con't)

abandoned home ordinance from Evesham Township. She pointed out that a government employee in Lock Harbor is retiring with $694,000 in retirement benefits. She felt that this was very excessive.

FINANCIAL

Payment of Bills as Listed for Raritan Township:

$ 7,568,005.25

ISSUES

Mayor Elbert asked for a motion to approve the Bill List.

Motion was made by Comm. Mangin and seconded by Comm. Hazard.

Roll Call Vote: Antosiewicz - yes

Hazard - yes

King - yes

Mangin - yes

Elbert - yes

Motion carried.

Payment of Bills as Listed for the Fire Company:

$717.00

Mayor Elbert asked for a motion to approve the Bill List for the Raritan Township Fire Company.

Motion was made by Comm. King and seconded by Comm. Hazard.

Roll Call Vote: Antosiewicz - yes

Hazard - yes

King - yes

Mangin - recuse

Elbert - yes

Motion carried.

Snow Removal:

November 7, 2012 - $ 8,011.00

FINANCIAL

Budget Transfers (Four (4) Votes Needed to Adopt Resolution #12-205

ISSUES

Raritan Township Committee Minutes November 20, 2012

4

(Con't)

Adm. Pietrefesa said that there was a new hire that took the waiver of health insurance benefits. She was hired after the budget was adopted and this figure was not taken into consideration in the waiver appropriation. It is required by government regulations that there be a separate line item.

Resolution #12-205 - Budget Transfers

Mayor Elbert asked for a motion to adopt Resolution #12-205.

Motion was made by Comm. King and seconded by Comm. Hazard.

Roll Call Vote: Antosiewicz - yes

Hazard - yes

King - yes

Mangin - yes

Elbert - yes

Motion carried.

REPORTS LIAISON REPORTS

Mayor Elbert - Administration/Finance/Personnel & Rural Quality

- Mayor Elbert said that the Township is moving forward toward the purchase of the Snyder Farm for Farmland Preservation.

Tom Antosiewicz - Parks & Recreation; Flemington-Raritan Schools, Hunterdon

Central HS, Shared Services & RTMUA

- Comm. Antosiewicz said that Township resident Christine Meuller passed away this year. She lived on Route 523. The Hunterdon Medical Center received over $25,000, the Humaine Animal Shelter also received over $25,000 from her estate. The Flemington-Raritan Rescue Squad, the PBA and the Fire Department for Raritan Township received over $40,000. He appreciated the donation. He mentioned the Holiday Parade on Main Street in Flemington Borough on December 2, 2013. The Hunterdon County Chamber of Commerce is taking over the management of the parade. They are bringing in the Mummers and a lazer light show. The members of the Committee are all invited to attend.

REPORTS

John King - Public Works - Comm. King said that with respect to communication from the engineer to Wendy Smith, Supervisor of NJ DOT, Eng. Hajjar has had a hard time communicating with her. This is with regard to the Safe Routes to School - Raritan Township Committee Minutes November 20, 2012 5

Barley Sheaf Program. Comm. King said he will follow up with this matter. Adm. Pietrefesa advised the Committee that he was informed by Sal Randazzese, Director of the Parks and Recreation, that an out of state utility company came in and offered their services to help with the clean up of the trails and trees at Morales Park. He will send a letter of thanks. The Committee was in favor.

Michael Mangin - Economic Development & Board of Health - Comm. Mangin said that the Board of Health Meeting was cancelled. The Board of Health By-Laws were amended to reflect the addition of an Alternate #1 and an Alternate #2 for backup. There has been a lack of quorum for several meetings. With regard to economic development, he stated that there are several projects that are going through the Planning Board such as Johanna Foods, a Medical Packaging Company and a new Orthopedic Building. There are also many residential projects in the works. He thanked Committeeman-elect O'Brien on wanting to assist in changing the website so that the Township could list available properties. Comm. Hazard will be working on this as well. He would like volunteers to comprise a board to meet regarding economic development.

Gary Hazard - Parks & Recreation, Public Safety/Affordability & Wellness - Planner Sunyak announced that there will be a public presentation on the Raritan Greenway Studio, Rutgers Planning Studio, on Wednesday, December 12, 2012 @ 6:00 p.m. in the court room right before the regularly scheduled Planning Board Meeting in the courtroom. The purpose of this meeting is for information purposes. This will afford the students to present their plan, recommendations and findings to members of the Township staff and the public. The meeting will be advertised in the Hunterdon County Democrat.

Comm. Hazard thanked all the agencies who helped the residents during and after the storm. The main issue and concern was about communication with the residents. He mentioned that there is an ordinance listed for consideration to establish a Community Emergency Response Team (CERT). It is important to have this in place and put volunteers to work in many capacities, not only in emergencies but in other situations. The volunteers will be put through a formal program with some training. He appreciated the Open Space Committee and all the work they have done with the preservation of land. Raritan Township is the most active municipality in Hunterdon County and perhaps the State, in searching for and preserving land.

REPORTS

*** Frank Veneziale, OEM Coordinator, said that the Declaration of Emergency has

(Con't)

been rescinded. The power is now on in a majority of Hunterdon County.

Debris is still a very big issue. There are some cases where people need Raritan Township Committee Minutes November 20, 2012

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assistance in removing debris from their yards. Arrangements were made to have Public Works open to bring brush and tree limbs for Raritan Township residents only free of charge. That site for the drop off of brush and limbs was approved by the NJ DEP. He mentioned that he met with FEMA and they are ready to begin the recovery process as far as recouping the costs from the storm.

NEW GREATER FLEMINGTON SOCCER CLUB RE: PERSMISSION FOR TREE

BUSINESS SALE AT CLOVER HILL PARK -

Mayor Elbert said that the Soccer Club would like to sell holiday trees. This will be for one day and the proceeds will go to raise money for scholarships. Adm. Pietrefesa said that if the Committee approves this, the Zoning Department would still have to issue a zoning permit.

*** Michael Zelkovsky, Groundskeeper, One Clover Hill Road, the Greater Flemington Soccer Complex, said that he wanted to put together a fund raiser for the club. It will be held on December 8

th and December 9th or December 15th and December 16th at the facility. There will be approximately 100 trees. It will be opened from 8:00 a.m. until dark. There will be no lights. The park will be closed to soccer only. The rest of the park will be open for other

activities. Attorney Cruz said that an insurance certificate must be presented to Raritan Township. Adm. Pietrefesa said that they must give the Township an insurance indemnifying the Township for the period that the sale will be held. Attorney Cruz specified that an insurance certificate naming Raritan Township as an added insured for the specific activity for those four days that the sale is being held. He reviewed the matter and said that this is appropriate use for the green acres property.

Mayor Elbert asked for a motion to grant permission for the Greater Flemington Soccer Club to hold a Holiday Tree Sale on December 8

th and December 9th, with alternate dates of December 15th and December 16th, conditioned upon submitting a Certificate of Insurance naming the Township as an added insured for those four days for that activity.

Motion was made by Comm. King and seconded by Comm. Mangin.

REPORTS

Roll Call Vote: Antosiewicz - yes

(Con't)

Hazard - recuse

King - yes Raritan Township Committee Minutes November 20, 2012

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Mangin - yes

Elbert - yes

Motion carried.

UNFINISHED INVASIVE SPECIES -

Attorney Cruz asked that this matter be carried.

BUSINESS

The Committee referred this matter to the Environmental Commission and to the Department of Public Works for review. He spoke with the Chair of the Environmental Commission and was informed that they will meet at the beginning of December and he hopes that it will provide the Committee with their comments before the next meeting. Regarding the Department of Public Works, he will call Sup't Struening in the next couple of weeks.

URBACH PROPERTY FARM LEASE RENEWAL

- Mayor Elbert said that this farmer has been very successful. The land was cared for, it was farmed and mowed.

Attorney Cruz said that the Township now has three choices: 1) extend the current lease which is an existing lease on the property; 2) Since the lease expires at the end of 2012, the Township Committee may choose to go out and publicly bid on the farm lease; 3) The Township may also desire not to have any farming done on the property and let it grow naturally.

Attorney Cruz also said that there was a Gun Club on this property, however, that lease has long expired and was not renewed. Adm. Pietrefesa said that if there was hunting allowed, green acres would have to approve it because the property would go from passive recreation to active recreation. Comm. Mangin said that because the farmer mows the grass, it frees the Department of Public Works from doing that job. Comm. Hazard said that this property has been very well maintained. He would also like the farmer to maintain the outer trail so people could walk around it. It was the consensus of the Committee to renew the lease. Attorney Cruz will prepare a lease agreement for the next meeting.

USE OF FEMA MONEY -

This will be postponed. Comm. Hazard suggested that part of the money be placed into the OEM Capital Account. Also some of the money could also be placed in reserve for future equipment purposes in the Capital Fund. He said that input about the equipment would have to be given by Public Works.

ORDINANCES ORDINANCE #12-15

AN ORDINANCE AMENDING "TITLE 2 ADMINISTRATION AND PERSONNEL" OF THE REVISED GENERAL ORDINANCES OF THE Raritan Township Committee Minutes November 20, 2012

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TOWNSHIP OF RARITAN CREATING A COMMUNITY EMERGENCY RESPONSE TEAM ("CERT") WITHIN THE TOWNSHIP OF RARITAN, COUNTY OF HUNTERDON, STATE OF NEW JERSEY.

Mayor Elbert asked for a motion to introduce Ordinance #12-15 on first consideration, same to be published according to law with a public hearing and a vote scheduled for the meeting of December 18, 2012 beginning at 7:00 p.m. at the Municipal Building, One Municipal Drive, Flemington, New Jersey at which time all interested persons will be heard.

Attorney Cruz said that this ordinance is at his recommendation for the purposes of making sure that the CERT volunteers are covered by Township insurance. They are going to be added to be part of the municipal structure putting them under the direction of the Emergency Management Coordinator. Their appointment is by the Township Committee. Their training is also outlined in the ordinance. This ordinance is primarily the best vehicle that he thought will afford the volunteers protection under the Township insurance policies.

Motion was made by Comm. King and seconded by Comm. Hazard.

Roll Call Vote: Antosiewicz - yes

Hazard - yes

King - yes

Mangin - yes

Elbert - yes

Motion carried.

CORRES-

a. League of Municipalities: (All Information is on File in the Clerk's Office):

PONDENCE

FEMA Announces Transitional Sheltering Assistance (TSA) Availability - Inform your Residents and Hotel/Motel Operators; Disaster Assistance from the Small Business Administration; Christie Administration Conference Call on Small Business Assistance; Invitation to Intergovernmental Conference Call Hurricane Sandy Response and Recovery Update; Photo Spread on your Hurricane Recovery Efforts; NJ DEP Issues Emergency Order Easing Infrastructure Repair Permit Requirements Following Hurricane Sandy; Water Usage Restriction Update; The Fundamentals of Procurement Cards and Local Public Contracts Law; Budget Updates; Sandy Aftermath Update - Election Information; SHBP Open Enrollment Extended; Emergency Contract with

CORRESP-

Lowes; Use of Snow Removal Trust Funds for Hurricane Sandy; Governor,

PONDENCE

Lieutenant Governor Announce Business Assistance Services; Division of

(Con't)

Local Government Services (DLGS) Credit Renewal Announcement; GRC Issues OPRA Guidance in Wake of Hurricane Sandy; National Guard Personnel Activated for Storm Response May Qualify for Assistance; "Leaves Raritan Township Committee Minutes November 20, 2012 9

of Absence in NJ - A Look at the Family Medical Leave Act, the NJ Family Leave Act and ADA Compliance; NJ State Contract - Debris Removal and Cleanup; Holiday Displays; Hurricane Sandy Aftermath; Action Required to

Continue to Receive League Correspondence Via Fax; FEMA Announces Transitional Sheltering Assistance (TSA) Availability Inform your Residents and Hotel/Motel Operators; Congress Meets and Urges Action on Compromise; State Can Provide Temporary Inspectors; Waiving of Construction Inspection Fees; Division of Local Government Services Provides Information on Protecting Access to Financial Markets for Cash Flow Stability and Rebuilding; "Executive Leadership Training for Mayor's and Council Presidents"; Orientation for the Newly Elected, Re-elected or Experienced; NJ Mayors Urge Compromise on Budget Cuts and Taxes to Avoid the "Fiscal Cliff"; 21

st Annual Mayor's Legislative Day, February 6, 2013;

b . Comcast Information

c. NJ DEP News re: Motorists Urged to be Cautions for Deer on Roads this Fall

Comm. Antosiewicz said that his vehicle was hit by a deer and he is seeing more and more of the deer along the side of the roads. Comm. King commented that he spent $5,000 fixing two (2) that were hit by deer. Comm. Antosiewicz said that when a deer is killed can the police be involved to see if the meat could be used. Adm. Pietrefesa said that health rules would apply.

d. NJ DCA Local Finance Notice re: Emergency Appropriations/Financing Update

e. NJ DCA re: Executive Order 113, Extending the Grace Period for Payment of 4

th Quarter Property Tax Payments to November 16, 2012

f. New Jersey Senate re: Approval for Recycling Tonnage Grant $33,505.00 from Recycling Awards Program

g. Township of Readington Resolution re: Supporting Sustainable State Funding Preservation of Open Space, Parks, Farmland and Historic Sites in New Jersey

h. Meals on Wheels in Hunterdon re: Contribution

CONSENT

All matters listed on the Consent Agenda are considered to be routine by the Township

AGENDA

Committee and will be enacted by one motion in the form listed below. There will be no separate discussion of these items. If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately. Raritan Township Committee Minutes November 20, 2012 10

Minutes:

1) Township Committee Meeting Minutes: October 16, 2012; October 22, 2012

2) Executive Session Meeting Minutes: October 16, 2012

Resolutions:

a.

Resolution #12-203 - Chapter 159 re: Body Armor Replacement Fund -

$3,126.97

b.

Resolution #12-204 - Return of a Birth Certificate fee to Brenda Hager -

$25.00

Mayor Elbert asks for a motion to adopt the Consent Agenda.

Motion was made by Comm. King and seconded by Comm. Hazard.

Roll Call Vote: Antosiewicz - yes

Hazard - yes

King - yes

Mangin - yes

Elbert - yes

Motion carried.

PRIVILEGE

Anyone may address the Committee on any issue for three (3) minutes.

OF THE

FLOOR ***

Barbara Sachau, 2 Glenway Drive, said she thought that $8,000 was excessive for snow storm that was hardly noticeable. Probably less than one half inch. Regarding the Urbach farm, it seemed to her that the Township is not giving enough consideration to the taxpayers' interest. She felt that if the Township wanted to renew the lease, it should increase the cost to renew. By not going out to bid for this, the Township is doing the taxpayers quite an injustice. The taxpayers are entitled to get the most money it can. She said that she happens to like deer and she would like to see some respect to the animals that God

PRIVILEGE

put on the earth. She felt that everyone should be a little more considerate

OF THE

and compassionate because the land has been taken away from the

FLOOR

animals and don't give the animals any time to live on earth. She felt this was disgusting. Raritan Township Committee Minutes November 20, 2012 11

Resolution #12-206 - CLOSED SESSION:

Contractual - Contract Negotiations - PBA Local 337;

Teamster's Union Local 469; CWA White

Collar Union Local 1040; Supervisor's

Union; Higher Level Supervisor's Union

Personnel -___2013 Appointments

Attorney Cruz read Resolution #12-206 into the record.

Mayor Elbert asked for a motion to adopt Resolution #12-206.

Motion was made by Comm. Antosiewicz and seconded by Comm. Hazard.

Vote: 5 - 0 motion carried.

CLOSED

The Closed Session Meeting resumed at 8:20 p.m.

SESSION

OPEN

Mayor Elbert asked for a motion to go into Open Session.

SESSION

Motion was made by Comm. King and seconded by Comm. Hazard.

Vote: 5 - 0 motion carried.

ADJOURN-

Mayor Elbert asked for a motion to adjourn the meeting.

MENT

Motion was made by Comm. King and seconded by Comm. Antosiewicz.

Vote: 5 - 0 motion carried.

Meeting adjourned at: 9:15 p.m.

Respectfully submitted,

Rose Sollena, RMC/CMC

Township Clerk

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